Adding New Users

Adding users is really easy with Leavetrack and you only need to complete some basic information to get started.

If you have lots of users, I can upload their details directly into Leavetrack. Just get in touch with me and I will send you a template to complete.

Minimum Information

All employees need to have the following information in their profile:

  • First name
  • Surname
  • Email address
  • Holiday entitlements
  • Workdays - these default to Mon-Fri

Optional but recommended

  • Location (for the proper operation of public holidays)
  • Department (for proper reporting)
  • Approver - most organisations set this for most employees. It is normally the case that one or two people will have no approver (normally senior management).


  • Start date - this is used to track accrual of holiday entitlement in the first year of an employee starting with the organisation
  • Delegated approver - needed if you have turned on Approval Delegation

When you add a new employee, they will receive an automated email with a login and password. Once they have signed in, they can change the password to something of their own choice.

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